Sales Delivery

Once you accept a purchase order sent by your customer(s), you will then need to perform additional steps to deliver the goods which is known as sales delivery. A sales delivery document is created when the shipment is sent to the customer from you store.

For Accountants

A sales delivery entry creates the following GL entries:

If Perpetual Inventory System

Account	Type	Mapping	Amount
Sales Account	Incomes	Item Groups	Credit
Inventory Account	Assets	Item Groups	Credit
Tax Account (If Applicable)	Accounts Payable	Tax Form	Credit
Shipper Account (If Applicable)	Accounts Payable	Shipper	Credit
Associated Party's GL Account	AP/AR	Party Account	Debit
COGS Account	Expenses	Item Groups	Debit
Sales Discount (If Applicable)	Expenses	Item Groups	Debit

If Periodic Inventory System

Account	Type	Mapping	Amount
Sales Account	Incomes	Item Groups	Credit
Tax Account (If Applicable)	Accounts Payable	Tax Form	Credit
Shipper Account (If Applicable)	Accounts Payable	Shipper	Credit
Associated Party's GL Account	AP/AR	Party Account	Debit
Sales Discount (If Applicable)	Expenses	Item Groups	Debit

Posting a Sales Delivery

Sales Delivery Posting

Top Section

Value Date	The effective date of sales delivery posting.
Select Store	Select a store from where you want to deliver goods.
Select Party	Select the customer who sent the PO. This is a cascading field. When you enter a valid party code in the text box, the associated party will be automatically chosen in the drop down control.
Price Type	Select the price type associated with this transaction. On a default installation of MixERP, price types are : Retail Wholesale Depending on the price type, effective items selling prices will be displayed.
Ref #	Enter a reference number for this transaction, which will be helpful for filtering transactions later. If applicable, use this field to enter the shipment number associated with the delivery.
Payment Term	Select a payment term you would like to link this document to. If the payment term you selected has an associated late fee, MixERP will start posting fines (late fee) once the term is over and the receivable amount was not collected.
Shipping Company	Select the shipping company for delivering goods.
Shipping Address	A party may have multiple shipping addresses. So, select the desired shipping address code here. Once you select a shipping address code, the destination will be shown on the field Shipping Address on the bottom section of this document.
Sales Type	Select a sales type from the list.

Details Section

Item Code	Enter a valid item code of the product, which will automatically cascade to the field Item Name.
Item Name	Select the item from the drop down control. This field will automatically update the field Item Code.
Qty	Enter the quantity of items you are delivering.
Unit	Select the unit associated with the item selected earlier.
Price	Once you select an item and provide unit and quantity, the unit price will automatically be updated. You can override the price shown for this quote.
Amount	This is a computed field. *Amount = Qty Price**
Discount	Enter a flat amount here if you wish to provide a discount.
Shipping Charge	Enter shipping charge for this item.
Sub Total	This a computed field. Sub Total = Amount - Discount + Shipping Charge
Tax Form	Select a sales tax from the list. Once you leave this field, tax is calculated and updated on the field Tax.
Tax	This is a computed field.
Add	Click this button or hit CTRL + RETURN to add the current line to the grid.

Bottom Section

Attachments	See Inline Attachment Manager.
Shipping Address	This is a readonly field, updated by the field Shipping Address in the top section.
Running Total	This is a computed field. Running Total = Sum of Sub Totals
Tax Total	This is also a computed field. Tax Total = Sum of Taxes
Grand Total	This is also a computed field. Grand Total = Running Total + Tax Total
Cost Center	Select a cost center from the drop down control.
Salesperson	Select the salesperson from the drop down control.
Statement Reference	Enter a text reference or a memo which helps explain this transaction when you read it later.
Save	Click this button to save the delivery.

Understanding Sales Delivery View

Sales Delivery View

As soon as you post a sales delivery transaction, it is sent to the verification queue. If the posting user has an active autoverification policy having the sales verification limit amount greater than or equal to the total amount of this transaction, it will be automatically approved.

Also see, voucher verification feature for more information.

Now, once the sales delivery transaction is approved, it appears in this view. You can then take further actions like posting a sales return entry or flagging transactions, if required; both, individually or in batches.

Return

Click this button to post a sales return entry against the selected sales delivery.

Flag

See the chapter Flag for more information on flagging transactions.