1.18.2. Using Course Tools

In addition to the course editor there are a number of other tools that can be started in the tool box «Course tools» in your course on your top right.

Group Management

Do you want to see who has enrolled in your learning group? Or should there be another group for a planned excursion? All modifications regarding existing groups or groups to be created have to be made in the group management. There you will find an overview of all groups as well as group members.

When opening the group management you will get an overview of the number of learning groups, learning areas and group members in your course. By means of the sections on your left you will get to a list containing all groups. Using the option «Edit» enables you to modify groups and learning areas.

How to create and configure learning groups and how to administer group members has been described in the section «Learning Groups and Learning Areas.»

All course owners have access to the group management as well as members of a right group that hold rights to use that group management. Tutors are only allowed to modify groups they have been assigned to.

Rights Management

Do you want certain users to have the right to use course tools but you do not want to provide them with owner rights? In the rights management you can create right groups and grant access to certain course tools. How to create and configure such groups is further described in the section »Right groups.»

Tutors have the permission to use assessment tools in learning groups. It is not necessary to create a right group for that purpose. However, tutors can only assess members of groups they have been assigned to.

All course owners have access to the rights management.

Data Archiving

By means of data archiving you upload files connected to your course in your personal folder. All archived data will be stored in your personal folder, section «Private,» sub-folder «Archive» by using course titles. You can archive results of tests, self-tests or questionnaires, drop boxes containing task course elements, and log files.

Those archived files of tests, etc. will be stored in Excel format. You will dispose of information on when a certain user has taken your test, how this user has replied to your questions and what score this user has achieved. Archived self-tests and questionnaires will comprise anonymized user data.

Course results will also be stored in Excel format. In addition to results of tests, assessments and tasks also log files will be archived. For further information please go to «Record of Course Activities».

When archiving tasks and solutions all attempts loaded into the drop box will be zipped. Contributions in forums or file dialogs will be archived in the .rtf format. Attached files as well as the content of folders will be added. Wiki pages will be zipped along with all uploaded files.

You can also archive sheets of grades for the SAP Campus Management by means of «Exporting grades for module.»

When deleting a course all course data (but not the course elements!) will be stored in your personal folder automatically.

All course owners have access to the data archiving tool as well as members of the respective right group.

Assessment Tool

Please use the assessment tool to assess the course elements «Task», «Portfolio task», and «Assessment.» It is also meant for assessing tests manually.

You can determine in the course editor if you want to receive an e-mail whenever there are tasks handed in or new test results.

You can assess according to users, groups or according to your course's structure. In the group assessment you can have either all assessable course elements on display or only those to be assessed by yourself. By clicking on «Display» only those elements will appear that are accessible for your group members.

When assessing tasks you should first download those results that your course participants have put in the drop box. Then fill in the assessment form. How to assess a task (e.g. passed/failed or using a score) can be defined in the configuration of the course element «Task.» Assessment options cannot be modified within the assessment tool.

If there are a lot of files in your drop box it is advisable to download all of those files at once by means of the data archiving tool.

To assess the course element «Assessment» just fill in the assessment form.

Tests embedded in courses will be assessed automatically but you can have a look at different attempts in the assessment tool as well as scores achieved. You can also modify the number of attempts manually or add a personal comment.

By means of the bulk assessment you can assess several users at once. Just follow the instructions to learn how to use such a bulk assessment.

Users will receive an e-mail whenever there are new assessments.

All owners of courses have access to the assessment tool as well as members of a corresponding right group and, last but not least, all tutors. Owners may assess all course participants, tutors only those they have been assigned to.

Statistics

This course function provides you with statistics regarding access to your OLAT course. All course owners have access to those statistics. You will receive data in the form of tables as well as in the form of charts. Table data can be downloaded as Excel files (e.g. for further processing); charts can be downloaded as png files to your computer.

Relevant for your total of course accesses are user clicks on a single course element; however, clicks on this element's content will not be counted. If a user selects the Wiki from course navigation this click will count; it will not count when clicking on a link within that Wiki.

Statistics can be created per hour, per day, per weekday, per week, sorted by organization (e.g. University of Zurich), by type of organization (e.g. university), by study level (e.g. bachelor), as well as by study field (e.g. Psychology). Furthermore you can choose a certain period of time per day and per week during which any course access should be displayed in your statistics.