Enter a code number to identify the billing Terms.

Enter a description to identify the billing Terms.

Select one from the list below by clicking on the radio button to the left of the option.

Select if billing Terms are used for Accounts Payable.

Select if billing Terms are used for Accounts Receivable.

Select a number using the arrow buttons, or manually enter a value up to a maximum of 999. If the Terms type is "Days," then this refers to the number of days after the document (Invoice, Voucher, etc.) date which a payment is considered overdue. If the Terms type is "Proximo," then the setting refers to the day of the month of the document (Invoice, Voucher, etc.) date on which payment is due.

Days: Select a number using the arrow buttons, or manually enter a value up to a maximum of 999. Specifies the number of days within which a payment must be made or received to take advantage of any Terms discount.

Specify the amount of any early payment discount.

Specify the day of the month on or after which the due date will advance to the next month.

Closes the screen without creating new billing Terms, returning you to the application desktop.

Creates the billing Terms and enters the information into the master list of billing Terms.

Enter a name to describe the Bank Account.

Enter a description to further describe the Bank Account.

Enter the name of the Bank where the Bank Account is held.

Enter the Account Number for the Bank Account.

Specify whether the Bank Account is a checking or cash account.

Specify what type of currency to use for this bank account.

Select if the Bank Account is used for Accounts Payable. If selected, the Bank Account will be available for use when making Payments. Not selecting means the Bank Account is not used for Accounts Payable. Check specifications will be disabled if this option is not selected.

Indicate the next Check Number to be issued from the Bank Account. Check Numbers will increment in intervals of one (1) beginning with the Check Number entered here. By default, the next available number will display.

Specify the Check Format to be used when Checks drawn against the Bank Account.

Select if the Bank Account is used for Accounts Receivable. If selected, the Bank Account will be available for use when receiving money. Not selecting means the Bank Account is not used for Accounts Receivable.

Specify the Asset Account to be credited when payments are made from the Bank Account.

This is a scrolling text field with word-wrapping for entering Notes related to the Bank Account.

Closes the screen without creating a Bank Account, returning you to the previous screen.

Creates the Bank Account and adds it to the master list of Bank Accounts.

Select to enable online processing or Automated Clearing House (ACH) Check printing.

Enter a name to describe the Check format.

Enter a description to further describe the Check format.

Specify the report definition you want to associate with the Check format.

Closes the screen without creating a Check format, returning you to the previous screen.

Creates the Check format and adds it to the master list of Check formats.

Enter the Cost Category name.

Enter a brief description of the Cost Category.

Identify a General Ledger (G/L) Account to distribute Inventory assets to. This is an Asset Account. It will be debited when Inventory is received and credited whenever Inventory Items are removed from Inventory.

Identify a General Ledger (G/L) Account to distribute work-in-process (WIP) assets to. This is an Asset Account. It will be credited and/or debited with labor, material, and overhead Costs while a Work Order is in-process. The sense of the transaction record depends on the circumstances of the transaction.

Identify a General Ledger (G/L) Account to distribute Inventory Cost variances to. This is an Asset Account. It is used in several scenarios: 1) If there is a difference between new Actual Cost and old Standard Cost when posting Actual Costs to Standard; 2) during Work Order processing if too many materials are issued to a Work Order, or if a Work Order is closed without the full quantity being posted; or 3) when posting cycle counts there is a difference between the new counted quantity and the quantity recorded in the system. The sense of the transaction record depends on the circumstances of the transaction.

Identify a General Ledger (G/L) Account to distribute Transform transactions to. This is an Asset Account. It will be credited when a source Item quantity is transformed, and debited for an equal amount when the target Item quantity is received into Inventory.

Identify a General Ledger (G/L) Account to distribute purchase Price variances to. This is an Asset Account. It will be credited or debited with the value of any variance that may arise when a Voucher is posted. The sense of the transaction record depends on the circumstances of the transaction.

Identify a General Ledger (G/L) Account to distribute Inventory adjustments to. This is an Expense Account. It will be credited or debited with the value of any variance that may arise when a Miscellaneous Adjustment transaction or Cycle Count transaction is posted against an Item. The sense of the transaction record depends on the circumstances of the transaction.

Identify a G/L Account to distribute Inventory Scrap to. This is an Expense Account. It will be credited when a Scrap transaction is posted against an Item.

Identify a G/L Account to distribute Manufacturing Scrap to. This is an Expense Account. It will be credited when Work Order Material Requirements are scrapped from a Work Order.

Overhead Costs: Identify a General Ledger (G/L) Account to distribute labor and overhead Costs to. This is a Liability Account. It will be debited and/or credited with labor and overhead Costs when Work Orders are in-process or posted. The sense of the transaction record depends on the circumstances of the transaction.

Identify a General Ledger (G/L) Account to distribute Purchase Order liability clearing to. This is a Liability Account. It will be credited when a Purchase Order Receipt is posted and debited when a Voucher is posted.

Identify a General Ledger (G/L) Account to distribute shipping assets to. This is an Asset Account. It will be debited with the Standard Cost of a Sales Order Item when the Item is issued to Shipping and credited once the Item has been shipped.

Identify a General Ledger (G/L) Account to distribute Purchase Order or Transfer Order Line Item freight expenses to. This is an Expense Account. It will be debited when Purchase Order or Transfer Order Line Items are received. The Account may be debited or credited when correcting Purchase Order Receipts.

Identify a General Ledger (G/L) Account to distribute Transfer Order Liability Clearing to. This is a Liability Account. It is used for recognizing liability related to transportation costs related to Transfer Orders. It will be credited when Transfer Orders receipts having freight charges are posted. It should be debited when the Freight (or other Vendor) is paid by Miscellaneous Check.

Closes the screen without creating a Cost Category, returning you to the previous screen.

Creates the Cost Category and adds it to the master list of Cost Categories.

Enter the Expense Category name.

Enter a brief description of the Expense Category.

Select to show the Expense Category as active. Not selecting means the Expense Category will be considered inactive. To re-activate an Expense Category, simply select this option.

Identify a General Ledger (G/L) Account to distribute Purchasing Expenses to. This is an Expense Account. It will be debited when transactions using Expense Categories are posted.

Identify a General Ledger (G/L) Account to distribute purchase Price variances to. This is an Asset Account. It will be credited or debited with the value of any variance that may arise when a Voucher is posted for non-Inventory Items.

Identify a General Ledger (G/L) Account to distribute Purchase Order liability clearing to. This is a Liability Account. It will be credited when non-Inventory Items are received, and debited when a Voucher for these Items is posted.

Closes the screen without creating an Expense Category, returning you to the previous screen.

Creates the Expense Category and adds it to the master list of Expense Categories.

Select to assign the A/P Accounts to all Vendor Types.

Specify Vendor Type you want to associate with the A/P Account assignment.

Enter a Vendor Type pattern to select a range of Vendor Types. Refine your search using Regular Expressions.

Identify a General Ledger (G/L) Account to assign as the default A/P Account. This is a Liability Account. It will be credited when Vouchers are posted and debited when Checks are posted.

Identify a General Ledger (G/L) Account to assign as the default A/P Prepaid Account. This is an Asset Account. It should not be confused with or used interchangeably with the default A/P Account. The Prepaid Account will be credited when Miscellaneous A/P Credit Memos are posted and debited when Miscellaneous A/P Debit Memos are posted.

Identify a General Ledger (G/L) Account to distribute purchasing Discounts to. This is a Revenue Account. It will be credited when purchasing Discounts are applied to selected Payments.

Closes the screen without creating an Account assignment, returning you to the previous screen.

Creates the Account assignment and adds it to the master list of Account Assignments.

Enter a code number to identify the Customer Type.

Enter a description to identify the Customer Type.

Select to enforce the use of a Characteristics template for any Customer assigned to the specified Customer Type. If Characteristics Profiles are used, the full slate of Characteristics and corresponding Values will be presented in the Characteristics Tab of the Customer master for every Customer assigned to the Customer Type. If not selected, the template approach will not be used—and users will have the ability to create ad hoc Characteristics for Customers.

Closes the screen without creating a Customer Type, returning you to the application desktop.

Creates the Customer Type and adds it to the master list of Customer Types.

Opens screen for creating a new Customer Characteristic to be added to the Profile.

Enables you to edit highlighted Customer Characteristics. The edit screen is the same as that for creating a new Customer Characteristic—except that when editing, the fields will contain Customer Characteristic information. Double-clicking on a Customer Characteristic will also bring you to the editing screen.

Highlight a Customer Characteristic and then select this button to remove the Characteristic from the list.

Select a Characteristic from the list of Characteristics designated as being available for use as Customer Characteristics.

Enter a description of the Customer Characteristic.

Closes the screen without creating the Customer Characteristic, returning you to the previous screen.

Creates the Customer Characteristic and adds it to the list of Customer Characteristics.

Enter a code to uniquely identify the Vendor Type.

Enter a description to identify the Vendor Type.

Closes the screen without creating a new Vendor Type, returning you to the previous screen.

Creates the Vendor Type and adds it to the master list of Vendor Types.

Enter an identifying code for the Sales Category.

Select if the Sales Category is currently active. Not selecting means the Sales Category is inactive.

Enter a description to identify the Sales Category.

Identify a General Ledger (G/L) Account to distribute Sales Revenue to. This is a Revenue Account. It will be credited when Invoices for Non-Inventory goods are posted.

Specify a General Ledger (G/L) Account to use for handling prepaid Receivables. This is a Revenue contra Account. If a Sales Category is used when entering a Miscellaneous A/R Credit Memo, this Account will be debited when the Credit Memo is posted. If used when entering a Miscellaneous A/R Debit Memo, the Account will be credited when the Debit Memos are posted.

Specify a General Ledger (G/L) Account to use for handling Customer deposits. This is an Asset Account. If a Sales Category is used when applying a Cash Receipt to a Customer Invoice, this Account will be credited when the Cash Receipt is posted.

Closes the screen without creating a Sales Category, returning you to the application desktop.

Creates the Sales Category and adds it to the master list of Sales Categories.

Specify the Customer Type you want to associate with the A/R Account assignment.

Enter a Customer Type pattern to select a range of Customer Types. Refine your search using Regular Expressions.

Identify a General Ledger (G/L) Account to assign as the default A/R Account. This is an Asset Account. For example, it will be debited when Invoices are posted and credited when Cash Receipts are posted.

Identify a General Ledger (G/L) Account to assign as the default A/R Prepaid Account. This is a Revenue contra Account. It will be debited when Miscellaneous A/R Credit Memos are posted and credited when Miscellaneous A/R Debit Memos are posted.

Identify a General Ledger (G/L) Account to assign as the default Freight Account. This is a Revenue Account. It will be credited when Invoices are posted and debited when S/O Credit Memos are posted.

Identify a General Ledger (G/L) Account to assign as the default Deferred Revenue Account. This is a Liability Account. It is an optional Account, as systems may be configured to ignore it when handling Customer Deposits. When this Account is used, it will be credited when unapplied Cash Receipts are posted and debited when the A/R Credit Memos resulting from unapplied Cash Receipts are applied to A/R open items.

Closes the screen without creating an A/R Account assignment, returning you to the previous screen.

Creates the A/R Account assignment and adds it to the master list of A/R Account assignments.

Enter a code to identify the Reason Code.

Enter a brief description of the Reason Code.

Closes the screen without creating a Reason Code, returning you to the previous screen.

Creates the Reason Code and adds it to the master list of Reason Codes.

Enter a name to describe the Adjustment Type.

Enter a description to further describe the Adjustment Type.

Specify the Account to be used for the Adjustment Type.

Define the sense of the Adjustment Type by selecting one of the following:

Debit: Select if the Adjustment should increase your Bank Account balance.

Credit: Select if the Adjustment should decrease your Bank Account balance.

Closes the screen without creating an Adjustment Type, returning you to the previous screen.

Creates the Adjustment Type and adds it to the master list of Adjustment Types.