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5.7.1.  Enter New Item Source

5.7.1.1. Item Source Price

To enter a new Item Source, select the "Enter New Item Source" option. The following screen will appear:

Enter New Item Source

When entering a new Item Source, you are presented with the following options:

Item Number

Enter the Item Number of the manufactured Item you want to create a Work Order for.

UOM

Inventory Unit of Measure.

Active

Identifies whether the Item is currently active.

Vendor

Enter the Vendor Number of the Vendor who is the source for the specified Item.

Vendor Item Number

Enter the Item Number the Vendor uses to identify the Item.

Vendor UOM

Enter the Unit of Measure the Vendor uses for the specified Item.

Inventory/Vendor UOM Ratio

/Vendor UOM Ratio: Specify the ratio between Inventory and Vendor Units of Measure (UOM). For example, if you store an Item in single units, but a Vendor sells you the Item in cases of 12, then you would enter "12" here to represent the 12:1 Inv./Vend. ratio. If the ratio is 1:1, then enter "1" here. When an Inv./Vend. ratio is specified, the system allows you to purchase Items using the Vendor's UOM; however, when the Items are received, the system will automatically convert the Inventory to your Inventory UOM. This same conversion logic flows throughout the system—whether you are viewing Inventory availability or running Material Requirements Planning (MRP). Your Inventory will always be represented in your Inventory UOM, regardless of the Vendor UOMs specified on any open Purchase Orders.

Vendor Currency

Currency used by the Vendor.

Minimum Order

Indicate the minimum Order allowed for the specified Item. A warning message will be shown if a Purchase Order Line Item falls below the minimum Order value entered here.

Order Multiple

Value entered indicates the quantity multiple that Orders for this Item must use. A warning message will be shown if a Purchase Order Line Item does not conform to the Order multiple entered here.

Vendor Ranking

Specify the Vendor's rank using the arrow buttons, or manually enter a value up to a maximum of 9. The ranking of a Vendor is used to identify the relative merits of Item Sources when releasing Purchase Requests. If a purchased Item has multiple Item Sources, you may select from a list of available Item Sources when releasing a Purchase Request. The Item Sources will be listed in descending order by Vendor ranking.

Lead Time

Specify the lead time for the Vendor Item using the arrow buttons, or manually enter a value up to a maximum of 99. Specifies the Lead Time the Vendor requires to supply the specified Item, measured in days.

Notes

This is a scrolling text field with word-wrapping for entering Notes related to the Item Source.

To the far right of the screen, the following buttons are available:

CANCEL

Closes the screen without creating an Item Source, returning you to the application desktop.

SAVE

Saves the Item Source and adds it to the master list of Item Sources.

To add or modify Item Source Prices, select the "Prices" tab at the bottom of the "Item Source" screen. The following screen will appear:

Item Source Prices

When adding or modifying Item Source Prices, you are presented with the following options:

Prices

Display lists Item Source Prices for the specified Item Source.

To the far right of the screen, the following buttons are available:

ADD

Opens screen for creating a new Item Source Price, as shown below.

EDIT

Enables you to edit highlighted Item Source Price. The edit screen is the same as that for creating a new Item Source Price—except that when editing, the fields will contain Item Source Price information. Double-clicking on an Item Source Price will also bring you to the editing screen.

DELETE

Highlight an Item Source Price and then select this button to remove the Item Source Price from the list.

To add or modify a description of the Vendor, select the "Vendor Description" tab at the bottom of the "Item Source" screen. The following screen will appear:

Item Source Vendor Description

When adding or modifying a Vendor description, you are presented with the following options:

Vendor Description

This is a scrolling text field with word-wrapping for entering Comments related to the Vendor.

To the far right of the screen, the following buttons are available:

CANCEL

Closes the screen without creating an Item Source, returning you to the application desktop.

SAVE

Saves the Vendor description and associates it with the Item Source.

To add or modify a Manufacturer information, select the "Manufacturer" tab at the bottom of the "Item Source" screen. The following screen will appear:

Item Source Manufacturer

When adding or modifying manufacturing information, you are presented with the following options:

Name

Name of the Manufacturer who creates the Item.

Item Number

Item Number used by Manufacturer who creates the Item.

Description

Description used by the Manufacturer who creates the Item.

5.7.1.1.  Item Source Price

To add an Item Source Price to the list of Prices, select the ADD button. The following screen will appear:

Create New Item Source Price

When creating a new Item Source Price, you are presented with the following options:

Qty. Break

Specify the minimum quantity of the Item you must order to receive a Price Break.

Price per Unit

Specify the Price per unit if the Quantity Break requirements are met.

To the far right of the screen, the following buttons are available:

CANCEL

Closes the screen without creating an Item Source Price, returning you to the previous screen.

SAVE

Saves the Item Source Price and adds it to the list of Item Source Prices.